One record per person, every answer in one place
Every employee gets one record: bio, contract, documents, leave balances and next-of-kin. When someone asks a simple question - a balance, a contract date, a document - the answer is in the record, not spread across spreadsheets, email threads and filing cabinets. Payroll files hold KRA PINs, ID numbers and bank details, so that record is also personal data under the Data Protection Act, 2019: keep permissions tight and know where it lives.
Leave that stays in sync with the record
Requests, approvals and balances live next to the employee record, with leave liability and payroll-ready reports a click away. Employees check their own balances instead of pinging HR. Kenya's annual leave floor is at least 21 working days after twelve consecutive months of service - track accrual per person so balances are never a guess.
Payroll and statutory deductions, prepared from the same record
Prepare payroll from the same record: PAYE, NSSF and SHIF deductions, the Housing Levy, other deductions and itemised payslips for every employee, with payroll records kept for audit. HappeeHR prepares the computation - filing and remittance stay with you and your accountant. SHIF replaced NHIF in October 2024 (2.75% of gross, minimum KES 300); NSSF moved to a KES 108,000 ceiling in February 2026; the Housing Levy is 1.5% from the employee plus 1.5% from the employer. Confirm current rates against KRA, SHA and NSSF notices before acting. This page is general information, not tax or legal advice.
Start simple, add modules later
Begin with records and leave, then switch on onboarding checklists, self-service, org charts and pre-built HR reports - headcount, leave liability and contract-expiry alerts - when you need them. Written terms are required for engagements over three months and probation is capped at six months, so even a small team gets value from contract templates and probation tracking on day one.
■ Book a demo
Clear the admin pile-up.
See your records, leave, payroll and performance in one place - in a demo built around Kenyan HR work.
- 1
- employee record per person (sample)
- 10 min
- sample weekly reporting time target (sample)
- 4-in-1
- records, leave, payroll and performance (sample)
Frequently asked questions
What should HR software cover?
At minimum: employee records, leave, payroll with statutory deductions, and a way to track performance. HappeeHR keeps all four in one record so nothing is entered twice.
Is it too complex for a small team?
No - start with records and leave only, then add modules as you grow. It is built to feel simpler than the spreadsheets it replaces.
How long does implementation take?
Weeks, not months. Import your employee list, set up leave policies and statutory deductions, and invite the team.
Does it calculate PAYE, NSSF, SHIF and Housing Levy?
Yes - payroll runs from the employee record with PAYE, NSSF and SHIF deductions, the Housing Levy and itemised payslips. Confirm current rates against official notices before acting; statutory figures change.
Can employees see their own payslips and leave balances?
Yes - employee self-service covers payslips, leave balances and personal documents, so routine questions stop landing on HR.
Can we start simple and add more later?
That is the default path: records and leave first, then onboarding, self-service, org charts and reports when you are ready.
Does HappeeHR include applicant tracking, or file statutory returns for us?
No - hiring stays in the tools you already use, and filing and remittance stay with you and your accountant. HappeeHR covers the record: employee data, leave, payroll preparation with statutory deductions, and performance.
Does it use AI for compliance answers?
Not yet - marked Coming soon. AI help ships in performance first; statutory answers stay human-checked until then.